1. Overview
We respect and protect the privacy of all enterprise users of our SAAS-based attendance system (the “Service”). This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in compliance with applicable laws, including those in Singapore and other relevant jurisdictions. By using our Service, you agree to the terms of this Privacy Policy.
2. Information We Collect
2.1 Enterprise User Data
When you, as an enterprise customer, use our SAAS service, we may receive or collect data related to your business, including but not limited to:
- Company name
- Contact information
- Business requirements
2.2 Automatically Collected Information
When you or your employees use our SAAS service, we may automatically collect information about the devices, networks, and software used by your business to optimize our services. This information includes but is not limited to:
- IP addresses
- Browser types
- Operating systems
- Access times
- Pages viewed
2.3 Location Data
We collect precise geolocation data when users clock in and clock out of their work shifts to verify attendance and location.
2.4 Photographs
We collect photographs during the approval process to verify user identity and location.
2.5 Information from Partners
We may obtain information about your business from third parties with whom we have business relationships. We ensure that the acquisition and use of such information comply with legal regulations and have received your consent or authorization.
3. Use of Information
We use the collected information to:
- Manage and verify attendance and approval workflows.
- Communicate administrative information, updates, and security alerts.
- Improve our Service based on usage trends.
- Comply with legal and regulatory requirements.
4. Disclosure of Information
We may share information under the following circumstances:
4.1 Legal Requirements
We may disclose information if required to do so by law or in response to valid requests by public authorities.
4.2 Business Transfers
In connection with any merger, sale of company assets, financing, or acquisition, we may share or transfer your information.
4.3 Service Providers
We may share information with third parties that perform services for us, such as data analysis, email delivery, hosting, and customer service.
5. Information Security
We implement administrative, technical, and physical security measures to protect your information. However, no security system is impenetrable, and we cannot guarantee complete security.
6. Data Retention and Deletion
6.1 Data Retention
Our customers, who are the data controllers, may retain certain data pertaining to their employees, including location data and approval photos, during the period of employment. As a SAAS provider, we facilitate this process but do not directly control or retain this data.
6.2 Data Deletion
Deletion of personal data is subject to the policies and procedures of our customers, who are responsible for complying with local laws in their respective jurisdictions. When an employee leaves their position or their account is deactivated, the customer must handle the deletion or retention of data in accordance with legal requirements.
6.3 Our Role
As a SAAS provider, we comply with all lawful requests from our customers regarding data handling. This includes assisting in data deletion or retention as requested by our customers and in accordance with local laws. We do not have direct control over the deletion or retention of data retained by our customers.
7. Your Rights
As a user, you have the right to request access to, correction of, deletion of, or restriction of processing of your personal data that is processed by our Service. However, please direct your requests to your employer or the data controller within your organization, as they are responsible for handling your data in accordance with their privacy policies and local legal obligations.
8. Compliance with Local Laws
We are committed to complying with all local laws and regulations in the jurisdictions where we operate, including those related to data protection and privacy. We encourage our customers to ensure their data retention and deletion policies align with local legal requirements.
9. Use of Third-Party Services
We may use third-party services such as analytics tools to help us understand how our Service is used and to improve our Service. These analytics tools collect aggregate data that does not identify individual users. We do not use third-party advertising tools, and no personally identifiable information is shared with third parties for advertising purposes.